Programme Assistant

Job Description

Join the Dominica National Conservation Trust Fund (DNCTF) as a Programme Assistant and contribute to preserving Dominica's natural resources. This role involves providing programmatic and administrative support to the Secretariat, Board, and Committees. Work closely with the CEO to support the DNCTF’s objectives, fostering biodiversity conservation. Be part of a team that drives impactful conservation initiatives in Dominica.

Responsibility

The Programme Assistant is expected to provide programmatic and administrative services, including logistical and other support to the DNCTF Secretariat, Board of Directors, and the DNCTF Committees in the fulfilment of the DNCTF’s objectives. The Programme Assistant will work under the guidance and supervision of the Chief Executive Officer (CEO).

Specific Objectives

• Ability to perform a variety of specialized tasks related to Results Management, including support to design, planning and implementation of programmes, collection and managing data, and reporting.
• Provide administrative and secretarial services/support particularly during donors’ missions and other project related meetings.
• Assist in the organization and preparation of the DNCTF workshops/events/meetings and record minutes or notes.
• Provide support in communication of the DNCTF programmes and activities on a DNCTF website and social media platforms (Facebook, Instagram, LinkedIn).
• Assist in the procurement of DNCTF related activities (goods/supplies and other needed items).
• Provide, as needed, general secretarial, administrative services such as typing, filing, photocopying, organization of meetings and travel arrangements, data entry, respond to emails and telephone calls etc.
• Support the collation and organization of all DNCTF documents, inclusive of correspondence, proposals, purchase orders, contracts, financial statements, and other documents, in a coherent, effective, accessible, and well-maintained archive.
• Assist in the creation and monitoring of a Contracts Register, Fixed Assets Register, and development of various templates and forms.
• Ensure that all stationery and other supplies required for the effective functioning of the DNCTF, is adequately stocked and replenished on a timely basis.
• Perform other related duties as may be assigned or requested.

Experience and Qualifications

All candidates for the position of Chief Executive Officer must provide evidence of the following skills and abilities:

• A Bachelor Degree in Environmental Sciences, Business Administration, Management, Finance, Economics, and other related fields or at least 4 years of professional experience in any of these areas.
• High proficiency in the use of Microsoft Office applications (Word, Excel, PowerPoint etc.) and internet use (emails, web search and navigation, and social media platforms).

Experience

• A minimum of 2 years’ experience in office management/administration/project management or minimum of 4 years’ experience in case of lower educational degree than required.
• Experience in gathering and compilation of technical information.
• Technical knowledge and familiarity with biodiversity conservation/environmental programmes will be considered an advantage.

Language Proficiency:

A high level of proficiency in oral and written communication in English is required. Additional language (Creole, French or Spanish) will be an asset.

Functional competencies:

• Excellent interpersonal and communication
• Highly motivated and results-oriented
• Demonstrated ability to work with limited supervision to prioritize tasking and manage workflow in a high-pressure environment.
• Strong team player with the ability to work effectively in multicultural and multidisciplinary teams with sensitivity and respect for diversity.
• Committed to continuous learning, and proactive and mature attitude towards self-development.

Core Competencies:

• Transparency – Able to build trust and contribute to informed and responsible decision making by carrying out the work of the DNCTF in a transparent manner.
• Inclusiveness – Understands and accepts cultural diversity, and provides a tolerant, positive, and supportive working environment that fosters respect for diversity, demonstrates ability to work in a multicultural, multi ethnic environment and to maintain effective working relations with people of different gender, nationalities, and cultural backgrounds.
• Professionalism – Promote the organization’s interests, objectives, and values in a diligent and professional manner.
• Accountability – Takes responsibility for individual and collective actions, promotes the DNCTF mission and vision.

Benefits and Others

Please submit your application no later than April 11^th, 2025 to info.dnctf@gmail.com. The application shall consist of the following electronic documents:

1. A resume/CV;
2. A cover letter indicating your qualifications and experience for this position and addressing your strengths providing programmatic and administrative support; and
3. At least two professional references who can attest to your ability to perform the job you are applying for.

Only full applications will be considered.